Digital Mail Services
- Move to a fully digital mailroom where as soon as it arrives, your mail is opened, sorted, scanned, and digitally distributed to the correct employee
- Prevent your employees’ mail from piling up, getting lost, or misdirected
- Access, track and manage all of your organization’s mail anytime, anywhere
One solution. One partner.
Everything your business needs to manage mail remotely.
Virtual P.O. Box
Get a Docufree issued P.O. box you can share with employees, vendors, partners and customers.
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The nation's leader in enterprise digital mail
Your mail—captured by the nation's #1 document scanning and data capture services provider and delivered over a secure platform where it's instantly accessible, secure, shareable and trackable across the enterprise.
Bring mobility to the corporate mailroom
No more physically handing and distributing paper mail. Move to a virtual solution where your mail is digitally available 24/7 from anywhere on any device.
Get mail out to your teams faster and give them the power to securely access documents and manage their tasks from the office, at home or on the go.
Empower your remote workforce
Gain end-to-end process visibility
Always know where your mail is, how much you have, from who, what type, the workflow step it's in, and the performance of the people managing it in real-time.
Physical Mail Services
We receive, open, sort, scan and categorize your documents, extract the data, and digitally deliver it to your people, workflows and systems.
Document Capture & Index
Scan, upload and index documents on your own. Index profiles keep your metadata consistent.
Docufree's Digital Mailroom solution gives you the power to:
Eliminate costly infrastructure investments, couriers, overnight documents, wasted real estate, unnecessary labor, and onsite and offsite paper storage costs.
Lower Your Costs
for Managing Mail
Eliminate Risky
Manual Processes
Prevent lost, misdirected and even hazardous mail, data entry and scanning errors, compliance and privacy issues, and dealing with zero to limited visibility.
No more manually opening, sorting and distributing mail, physically passing or shipping it around for responses, or time-consuming searches for paper.
Break Down Barriers
That Cause Delays
Get a partner armed with best practices, the latest in mail scanning technology, trained professionals, and a service that easily scales with your needs.
Fully Managed
& Reliable Service
The Best Cloud-Based Platform
Search and quickly access mail, securely share and collaborate on documents, route documents and their data for review, approval, signature and into your systems.
Stringent Security
& Compliance
From our certified PCI DSS, HIPAA HITECH and SOC2 Type II compliance to core infrastructure architected for the cloud, secured and monitored 24/7.
Here's how:
How Docufree Digital Mail works: 3 simple steps.
1. We scan business mail as it arrives.
Your mail gets routed to our secure facility where it's opened, sorted, scanned and digitally distributed to the right employee as soon as it arrives.
2. Make it instantly accessible online.
Recipients get an email notification alerting them to new mail with a link to securely access it in just a few clicks from their Docufree Digital Mail site.
3. And actionable from anywhere.
Search, access, share and collaborate on documents from anywhere, anytime. Auto-route documents and orchestrate tasks across in-office and remote teams for feedback and approvals. Send documents for electronic signatures and track everything in real-time.
Trusted with tens of thousands of documents a day
Real-Time Alerts
Automatically notify employees when they have new mail and to complete new and pending tasks.
eForms & eSignatures
Easily turn documents into electronic forms with drag and drop fields and request data and legally-binding signatures as part of a workflow step.
Monitoring & Reporting
See the status and track every piece of mail from recipient through every workflow step, maintain detailed audit trails, and identify any bottlenecks.
Automated Workflows
Automatically route documents and orchestrate tasks across different people and departments according to your business rules.
Online Retrieval & Storage
Access, work with, share and collaborate on documents securely online while ensuring every action happens according to company policy.
Sync documents and data with your existing business applications and repositories.
System Connectors
Mail is routed with TLS 1.2 encryption and stored with 256-bit encryption and access is restricted with user roles and permissions.
Enhanced Security
Free up space and lower costs of administrative labor, couriers, overnight documents, paper storage and infrastructure investments
Prevent lost, misdirected, and hazardous mail
Reduce data entry and scanning errors
Avoid compliance and privacy issues
Increase visibility, accountability, control and process standardization
Accelerate approvals, signatures and cycle times
Fulfill customer needs faster with better informed answers
Get a partner with a proven track record of enterprise digital transformations who is certified PCI DSS, HIPAA HITECH, and SOC2 Type II compliant
Learn how Docufree Digital Mail gives you the power to:
Keep your business connected during challenging times
Keeping people connected to the information they need, and modernizing how they interact and work with documents, is central to what we do at Docufree.
We stand by ready to support you in any way we can in this new world of work, from getting mail safely out to your teams to helping them stay productive from home.
Contact Us
Talk to our solution experts today about your postal mail challenges and needs.
Speak to An Expert
Request a demo or just talk with our experts about your specific mailroom challenges and needs.
Digital Mail Services
Give your in office and remote teams the ability to access and manage mail digitally online.
Bring mobility to the corporate mailroom
Never physically open, sort or distribute paper mail again. We digitize your mail and make it instantly available to your people 24/7 from anywhere on any device.
The nation's leader in enterprise digital mail
Docufree Digital Mail centrally captures, processes and distributes your incoming business mail to the right people in your organization and gives them the ability to access and manage it from the secure cloud.
Get mail out to your teams faster and give them the power to securely access documents and manage tasks from home, the office or on the go.
Empower your remote workforce
Gain end-to-end process visibility
Always know where your mail is, how much you have, from who, what type, the workflow step it's in, and the performance of the people managing it in real-time.
How Docufree Digital Mail works: 3 simple steps.
1. We scan your business mail.
2. You access it online.
Recipients get an email notification alerting them to new mail with a link to securely access it in just a few clicks from their Docufree Digital Mail site.
3. And act on it from anywhere.
Search, access, share and collaborate on documents from anywhere, anytime. Route documents through automated workflows. Orchestrate tasks across in-office and remote teams for feedback and approvals. Request electronic signatures and track everything in real-time.
Your mail gets routed to our secure facility where it's opened, sorted, scanned and digitally distributed to the right employee as soon as it arrives.
Trusted with tens of thousands of documents a day
- Save time on collecting, sorting, scanning, validating and routing mail
- Replace physical operations, couriers and paper-based costs with technology
- Eliminate manual processes and errors with automation, business rules validation and data perfection
- Increase governance and compliance (SOX, HIPAA, PHI, etc.)
- Get a business continuity and disaster recovery plan that's future proof
- Support a remote workforce with anytime, anywhere access to mail
- Accelerate approvals, cycle times and customer requests for information
- Make confident business decisions faster with enhanced analytics
The Benefits:
Docufree has a proven track record of enterprise digital transformations. Over 1,000 organizations across the country rely on our award-winning document scanning service (ranked #1 for the past 6 years in a row) and PCI DSS, HIPAA HITECH and SOC2 Type II compliant processes.
The Features:
- Get a Docufree issued P.O. box you can share with vendors, customers, employees and other stakeholders
- Docufree receives, opens, sorts, scans, categorizes, extracts and validates data from documents
- Documents are automatically routed to the right people for further processing based on your business rules
- Employees receive real-time alerts for new mail and assigned or pending tasks
- Add eSignatures to any workflow
- Track and verify mail volumes, status, proof of delivery (time, recipient) and any actions taken
- Sync documents and data with other existing business applications
- Keep information protected at all times with TLS 1.2 encryption in transit and 256-bit encryption at rest
Ditch the mailroom and go digital with Docufree!