Digital Inbound Mailroom
Automation Services
Never physically open mail or manually process inbound documents again. Capture incoming documents and data from every source, intelligently distribute it across your organization and provide faster access to the information your workforce needs, when and where they need it.
© 2025 Docufree Corporation.
Hinton Davis
Director, Strategic Solutions
Scott Shilling
VP, Sales & Business Development
@ 2024 Docufree Docufree Home | Enterprise Digital Mailroom | Privacy Policy
MAKE MAIL AS MOBILE AS YOUR WORKFORCE
Deliver significant time, space and cost savings
It’s time to push manual mail processing and distribution out the door. No more overnight documents from branch offices and remote workers. Make your mail and information as mobile as your workforce. Reduce unnecessary headcount and reclaim precious real estate dedicated to peak unpredictable volumes. Eliminate infrastructure investments with a digital service that will scale to meet future needs. And, say goodbye to long cycle times, slow responses, and lost mail that leads to late fees, penalties and compliance risks.
Get out of the mailroom business and deliver
end-to-end digital processes
On-premise mailrooms are slow, error prone, require too much labor and valuable real estate and simply cannot support today’s remote world of work or the various types of content businesses receive every day. It’s time to disrupt physical operations with a digital mail solution that meets modern information demands. Docufree’s Digital Mailroom does exactly that with mail scanning, inbound document capture and processing services delivered over the cloud. No matter where or how content enters your organization—from postal mail, faxes, emails, web forms and other applications—Docufree’s Digital Mailroom captures and distributes incoming information faster to the right people, workflows and systems.
STOP PAPER AND INEFFICIENCY AT THE DOOR
Bring the valuable data in your documents to life
Paper is the antimatter to process automation and improvement, and email isn’t much better. You need to stop paper at the source and capture data that matters as soon as it arrives. Activate the information trapped inside documents and bring the data to life instantly within your workflows and enterprise applications. It’s time to empower people and processes, free from the limitations of paper and email.
1 Billion+
Documents Processed
Get a mailroom that meets modern demands
Stop paper at the source
Paper is slow, expensive, takes up space and doesn’t enable the strategic use of data. Keep it out of your processes, organization, and document management for good.
Unify information
Get a single point of entry that automatically captures and unifies all of your inbound paper and electronic content in every format from every source.
Act immediately
Deliver the right information to the right people as soon as it arrives so they can respond to requests faster and take action in record time.
Unlock valuable data
Turn the documents you receive everyday into usable, searchable data that makes it easy to find content, automate processes and enforce compliance.
Simplify and streamline
Automate time-consuming manual processes that involve multiple people across different locations, track each step and easily adapt to changes.
Increase visibility
Know what information is entering your organization, the actions being taken, by who and when, and measure it all with real time reporting and audit trails.
Integrates with the apps your people use everyday
Docufree’s Digital Mailroom service seamlessly connects with the applications your people use every day to make life easier and mistake free. Imagine clicking a button in your accounting system to retrieve the related purchase order or invoice. Or, using the data from those documents to automatically populate the fields in the screen you’re working in. From point-and-click screen level integrations to full level integrations that instantaneously exchange data between your applications, your systems are always in sync with the most up-to-date data.
INTEGRATION WITH ZERO CODING
Focus on running your business, not the mailroom.
DOCUMENT SCANNING SERVICES
From paper
to power
Leave your digital transformation goals to Docufree—the trusted leader in enterprise document scanning.
Trusted by 1,500+ organizations nationwide
Scanning matters
more than ever.
Empower your workforce
No more searching or waiting. Just seamless access to the data your workforce needs, when they need it.
Protect your business
Stay ahead of compliance requirements with audit-ready files and avoid fines or penalties.
Protect your information
Safeguard documents against theft, loss, and natural disasters with secure backups.
Reduce costs and space
Eliminate offsite
storage fees, reduce paper use, and reclaim valuable office space.
Move at
market speed
Whether serving customers, processing claims or closing deals, cut response times from days to seconds.
Consolidate knowledge
Bring decentralized paper records together with digital documents for a 360° view of your data.
1 Billion+
Documents Processed
For over two decades, Docufree has transformed how enterprises manage information.
We understand that document scanning is more than a one-time task—it’s the foundation for better business operations. That’s why over 1,000 leading organizations nationwide trust us to deliver on their digitization goals.
Unmatched Expertise
Led by Certified Digital Imaging Architects (CDIA+), trained in handling diverse document types.
Unmatched Capacity
We specialize in managing complex, large-scale projects across multiple on-site and off-site locations.
Secure Chain of Custody
We track your documents from pickup to digital delivery—protecting your information at every step.
Compliant Processes
We set the gold standard in compliance—PCI DSS, HIPAA/HITECH and SOC2 Type 2 certified.
Project Excellence
Our experts ensure on-time delivery of high-quality, indexed, search-ready files that work with your existing systems.
No Hidden Costs
Flexible financing options and proven expertise eliminate the risks and hidden costs of DIY scanning.
Our award-winning
box scanning.
Place your files in Docufree boxes
1
We pick up and track nationwide
2
Transport to our secure facility
3
Scan to indexed, searchable PDFs
4
Store in your secure ScanCloud account
5
Shred or return
paper originals
6
Connect documents and data to your systems
+ MORE
Leading the way in
document security.
Docufree stands at the forefront of document security and compliance, catering to the stringent needs of highly-regulated industries. We maintain rigorous chain-of-custody protocols, ensuring total accountability from document collection to secure access. Our commitment is validated by strict adherence to PCI DSS, HIPAA/HITECH and SOC2 Type II standards, guaranteeing the highest levels of data privacy and protection.
How organizations like yours transform with Docufree.
Jacqueline Raymond
HRIS Analyst
For digital-to-digital document transfer and document scanning, Docufree is the best I've seen. I wouldn't even bother looking at other vendors. They simply don't compare on cost or ability.
TRUSTED BY OVER 1,000 LEADING ORGANIZATIONS NATIONWIDE
Jacqueline Raymond
HRIS Analyst
“Once Docufree received the documents, everything went smoothly along the entire process. The Docufree team was easy to work with. Every interaction was extremely positive. There were no issues in execution. The project was right on target and delivered as promised.”
Anna Pulliam
Human Resources
Docufree allowed our company to go completely paperless with personnel HR files across the US. Our team has more visibility and access to data than ever before.
Lori Moran
Account Clerk
It has saved a huge amount of time having our documents web-based and accessible at any time of the day or night and from anywhere. It’s just a significantly more efficient use of our staff’s time.
Unlock the power of your information.
© 2024 Docufree Corporation.
© 2024 Docufree Corporation.
© 2025 Docufree Corporation. Privacy Policy.
Featured document scanning and conversion services
All of your incoming mail is received at our secure facility where it’s quickly scanned and digitally delivered on time to the right people.
Route your mail to our secure facility
Transform the way you operate on every level
Receive an email notification the second new mail arrives and securely access it in just a few clicks from your Docufree Digital Mailroom account.
Instantly know when new mail arrives
Act on new information faster. Deposit checks, pay bills, onboard employees, route for legal review, collect signatures, apply retention rules and more.
Respond and act on it immediately
Transform archived paper documents into searchable digital assets. Ideal for clearing out record storage and digitizing and protecting years of accumulated records.
Backfile Conversion
On-Demand Scanning
Send us your paper documents as they're created for immediate digitization. Keep your business moving forward digitally without paper buildup.
Digital-to-Digital
Categorize, consolidate and gain centralized access to electronic files stored across network drives or different systems and repositories.
Digital Mailroom
Capture and route incoming paper (postal mail, faxes, etc.) and electronic documents (web forms, emails, etc.) to the right people, workflows and systems.
We understand cost is a crucial factor in your decision, especially when you're dealing with large volumes of documents. That's why we offer a box scanning program with flexible financing options to make enterprise scanning accessible:
- Simple box-based pricing
- Zero upfront costs
- Predictable monthly payments
- Scale at your own pace
To provide accurate box pricing, we need to first understand your specific requirements. Let's talk about your project.
We have regional capture centers across the country serving organizations nationwide. Our National Operations Center (NOC) monitors every document's journey—from GPS-tracked pickup through scanning and digital delivery. Our entire chain of custody process undergoes rigorous auditing and is certified PCI DSS, HIPAA/HITECH and SOC2 Type II compliant. Very few document scanning companies can match our nationwide reach, quality, security and compliance standards—it's why we're consistently ranked #1. Schedule an interactive tour of our facilities to see for yourself.
Yes, we do. Docufree provides nationwide document scanning services. We can arrange secure, GPS tracked transportation of your documents from any U.S. based location to one of our secure capture centers.
While we can provide on-site scanning, most organizations—including those in highly regulated industries—choose our secure off-site scanning for superior results and value. Our certified facility offers enterprise-grade equipment, full teams of scanning experts, and advanced quality control systems that aren't practical to replicate on-site. Let's discuss your specific needs to determine the most efficient and secure solution for your project.
Easy. The best way is to just call us. Speak to one of our experts. They'll help you calculate the size of your project and make sure you understand exactly how our calculation works.
We can scan, categorize and index everything from card size documents to standard size business documents to large-format blueprints and engineering documents to microfiche/microfilm.
We typically deliver scanned documents in searchable PDF format. This format allows for easy viewing, sharing, and searching of your digitized documents. However, we can also provide other file formats based on your specific needs and industry requirements.
Your documents are delivered through Docufree ScanCloud, our secure digital platform included free for 12 months. Unlike traditional media (CDs, DVDs, hard drives) that can be lost or compromised, ScanCloud provides:
- Secure, immediate access to your documents.
- Ability to track the progress of your scanning project.
- Ability to share files safely.
- Tools to organize and manage documents.
- Capability to add new documents yourself.
- Options to export files and data to your systems.
Yes. Our white glove service brings document experts to your location to help determine which files to digitize and professionally pack them for scanning. We'll work with your team to ensure the right documents are selected and properly boxed for transformation.
Our secure scanning solutions are designed for businesses and organizations transforming their operations through document digitization. We serve a wide range of industries including healthcare systems, manufacturing, retail and restaurant chains, financial and insurance services, state and local government agencies, K-12 school systems, colleges and universities, automotive dealerships, law firms, non-profits and more. Basically, if your business is still handling paper, we can help you go digital.
Questions? Find Answers Here.
Simply place your paper files in our boxes and we take care of the rest. One turnkey service.
ENTERPRISE DIGITAL MAILROOM SERVICES IN THE CLOUD
INNOVATE AND SAVE
DELIVER OUTCOMES IN MILLISECONDS
Relying on clunky processes filled with delays, errors, miscommunication and risk no longer cuts it. It’s time to automate the way work gets done by instantly uniting information with the right people, processes and systems as soon as it hits the door. Every action becomes faster, precise, and easier to manage, track, and improve—from approving invoices, responding to customers, and onboarding employees to satisfying retention and privacy policies.
DOCUFREE DIGITAL MAILROOM
How it works: 3 simple steps
CONTINUOUS SECURITY & COMPLIANCE
Certified compliant,
audit-ready and secure
Some of the most highly regulated organizations in the country rely on us to process and protect their data. So we know what it takes to earn and maintain your trust and confidence. We go above and beyond to demonstrate our commitment to providing the highest levels of quality, privacy and security in the industry, from our continued investments in our people, technology and physical environments to the certifications that set us apart from the rest.
KEY BENEFITS
OF DOCUFREE DIGITAL MAILROOM
Move to a digital-first model…
…and enable higher levels of productivity across the enterprise.
Sales
Move contracts quickly through the review and approval process. Track every step, receive alerts, edit and sign, and easily refer back to any contract later.
Finance
Never open mail, enter data, or chase down an invoice again. Get “touchless” AP with error-free invoices, instant approvals and direct integration to AP and ERP systems.
HR
Instantly integrate new hires. Organize and track tasks across other departments. Make sure all documents are complete, properly retained and PII is protected.
Customer Service
Provide instant access to all the customer information your people need in the right places at the right time, regardless of what application they’re in.
Legal
Automate contract reviews and policy approvals. Instantly access all cases from one central location. Securely store, redact and share information.
Mobile workforce
Give your people the ability to serve customers, communicate information and trigger processes from anywhere, anytime while you keep tabs on their productivity.
Discover what your organization can do with Docufree Digital Mailroom.